The best free tools to find dates for a group trip
Ten tools that help a group agree on when to travel, checked on each one's own site on 4 November 2026: which of them find a run of days rather than an hour, what they ask of the organiser and the friends, and what the free version stops at.
First, who wrote this
We make WeGoWhen, one of the ten. That is a reason to read the rest with care, so every line about another tool below comes from that tool's own website, read on 4 November 2026, and where a site does not say something we have not guessed. Several of these tools do the job well, and where one does a thing better than WeGoWhen, this page says so.
What matters when the thing you are picking is a trip
- Whole days, not hours. Meeting schedulers ask for a time of day. A trip needs days, and asking about hours only makes the grid bigger.
- A ranked answer for a run of days. The question is "which stretch of days can the most of us make from start to finish". A tally per day leaves that sum to you; a few tools work it out.
- Nothing asked of the friends. Every account or email field is a place for someone in the group chat to give up. The organiser is usually keen; the eighth friend is not.
- A free version that fits your group. Some free plans stop at five people or one poll.
All ten at a glance
| Tool | Finds multi-day windows | Organiser needs | Friends need | Free version |
|---|---|---|---|---|
| WeGoWhenwegowhen.com | Yes, ranked by people, then length | Nothing — no account, no email | A name | Everything; no paid tier |
| PrikDateprikdate.com | Yes, ranking filtered by trip length | A name; email optional | A name | Free; no paid tier shown |
| WhenNOTwhennot.com | Yes, for a trip length you set | An email | A name and an email | Free; no plans |
| Voyagier Trip Schedulerscheduler.voyagier.com | Yes, for a trip length you set | An email to verify | No account | Free; no paid tiers |
| WhosFreeWhenwhosfreewhen.app | Yes, in its Insights view | No sign-up | No email | 1 event, 5 people, 30 days; one-time upgrades |
| Groopjoingroop.com | Highlights days everyone can make | No account | No account | Free |
| When2meetwhen2meet.com | No — an hourly grid | Nothing | A name | Free, with ads |
| Ralllyrallly.co | No — votes on options | No sign-up | No sign-up | 3 open polls; Pro $6 a seat a month, yearly |
| Doodledoodle.com | No — votes on options | An account | No account | One group poll, with ads |
| WhenAvailablewhenavailable.com | No — votes on options | Sign-in to send a poll | No sign-in | Up to 20 guests; $14 a poll or $49 a year |
Read off each tool's own site on 4 November 2026. Prices and limits change; check before you rely on one.
Built for trip dates
WeGoWhen
Best for: a group where you cannot count on everyone filling in a form
The organiser sets one outer window — any time from June to August, say — and shares a link. Each friend types a name and taps or drags across the days they are free. WeGoWhen then works out every run of consecutive days some group of people can all make and ranks them by how many people they include, then by length: "6 of 6 free, Fri 12 – Mon 15". Set a minimum length to hide anything shorter, or filter people out to see what opens up if one of them cannot come.
Nobody gives an email address, the organiser included, and there is no paid tier. Up to 200 people and a window of up to a year, in eight languages, in a phone browser. What it does not do: vote on destinations, schedule an hour, or remind people to answer.
PrikDate
Best for: picking the destination in the same poll as the dates
The closest thing to WeGoWhen on this list, and ahead of it in places. Friends enter a name and mark the days they are free, with an optional maybe; a ranking view filters runs by trip length, and there is a heat map. The poll can also carry a destination vote and a trip theme, and it is in eleven languages to our eight. The organiser gives a name, and an email only if they want one. Free.
WhenNOT
Best for: groups that find it easier to say when they are busy
WhenNOT flips the question: people cross out the days they cannot do, and it ranks the windows of the length you set by how many can make every day of them. Free, with no ads and no plans, and it also does time slots, booking pages and apps. The catch for a group chat: creating a poll needs an email, and so does answering one — each friend gives a name and an email address.
Voyagier Trip Scheduler
Best for: a trip you will book through a travel advisor
Built for exactly this job — "works in days, not hours", in its own words. Set a trip length and the best windows surface automatically; friends need no account, and there is no limit on group size. The organiser verifies by email. It belongs to Voyagier, which hands the trip on to travel advisors for booking.
WhosFreeWhen
Best for: small groups that also want comments and quick polls on the same page
Mark all day, half a day or hour slots; a multi-day event shows the best consecutive windows. No sign-up for anyone and no ads. The free version covers one active event, five people and thirty days, and the rest is a one-time upgrade — fine for a weekend for four, tight for a hen party.
Groop
Best for: the simplest possible version of the question
Everyone marks the days they are free and the days that work for all of them turn green. No account for anyone, no ads, no group limit, free. Its site does not describe ranking runs of days, so for a long window you still read the calendar yourself.
Meeting schedulers that can be bent to it
When2meet
Best for: finding an hour, fast
Free, no accounts, and everyone already knows it. It asks for a time-of-day range on every date, so a trip becomes a midnight-to-midnight grid, and it shows shading rather than an answer. It carries ads. More on that in the When2meet comparison.
Rallly
Best for: an open-source poll you can host yourself
Propose options — times or all-day — and people answer yes, if need be, or no, without signing up. No ads. The free version keeps three polls open at a time. It counts votes per option rather than finding a run of days.
Doodle
Best for: work scheduling, where people already have it
The organiser needs an account; participants do not. The free plan includes one group poll and shows ads; Pro is $15 a month. It tallies votes on the options you propose, which means picking the candidate dates before anyone has said when they are free. See the Doodle comparison.
WhenAvailable
Best for: a polished poll with questions alongside the dates
Guests answer without signing in; the organiser signs in to send. Free up to twenty guests, then $14 for one poll or $49 a year. No ads. Like Doodle, it votes on the options you list rather than ranking windows.
A calendar app instead of a poll
Howbout
Best for: friends who will all install the same app and keep using it
A shared social calendar for iPhone and Android, built on everyone syncing their own calendars, with chat. It answers "when are we free" all year rather than for one trip — but everyone has to download it, and its site shows no web version.
Which one should you use?
- Dates for a trip, and you want nobody to give an email: WeGoWhen or PrikDate. PrikDate if you are also voting on where to go or need Italian, Portuguese, Chinese or Arabic; WeGoWhen for a group of more than a handful, or if you want the answer as a ranked list of date ranges.
- Your group would rather say when they cannot go: WhenNOT, if everyone will give an email.
- You need an hour, not a trip: When2meet, Rallly or Doodle. WeGoWhen cannot do this at all.
- No tool at all: a shared spreadsheet with a column per day and a row per person works for six friends and a month. Past that, the counting is where it goes wrong.
Questions people ask
What is the best app to find dates for a group trip with friends?
One that asks about whole days and ranks the runs of days the most people can make: WeGoWhen, PrikDate, WhenNOT, Voyagier Trip Scheduler and WhosFreeWhen all do. They differ in what they ask of people — WeGoWhen asks nobody for an email, WhenNOT asks everyone — and in what the free version covers.
Is there a free tool to find common dates without an account or email?
Yes. WeGoWhen needs no account and no email from anyone, the organiser included, and has no paid tier. PrikDate asks the organiser for a name and an optional email. Groop and When2meet need no account either, but leave reading the overlap to you.
Can Doodle or When2meet find dates for a multi-day trip?
Only by bending them. When2meet needs a time-of-day range, so a trip becomes a grid of hours across every day; Doodle counts votes on dates you propose. Neither works out which stretch of consecutive days the most people can make — that is left to whoever reads the result.
How many people can these tools handle?
WeGoWhen takes up to 200 people a trip. Voyagier, Groop and Rallly state no limit. WhosFreeWhen's free version stops at five and WhenAvailable's at twenty. The others do not say.
Also worth reading
The group trip date planner walks through finding common dates in four steps, and the FAQ covers group size, planning months ahead and what happens to the data.